Timesheet Approval System

Ensure employees are paid on time by making use of automated timesheet approval system. This will mitigate the risk of errors and guarantee an efficient payroll disbursement.

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Top Features

Do more with our top-tier timesheet approval process

Timesheet lock from editing for more accurate timesheet

Locks Timesheet

When an employee marks a timesheet “Complete”, the timesheet will be sent for approval and will enter a locked status. A locked timesheet means it can no longer be edited or changed by the employee.

Approval by project or by employee for a more efficient process

Approval by Project or Employee

Our approval process is straightforward. You can approve timesheets either by project name or by employee name. You can approve on a daily or weekly basis, depending on your organization’s approval policy.

Customizable OfficeSeries approval process (single or multiple approvers)

Set Single or Multiple Approvers

You can assign one or multiple approvers in a group or team. There is no limit to the number of timesheet approvers your organization can assign.

Straightforward approval for timesheets

Approve Multiple Timesheets at Once

OfficeSeries Timesheet software allows approval of multiple timesheets at once. It can be an approval for multiple timesheets in a single project or multiple timesheets from multiple employees.

Customizable notification settings for timesheet approval status

Approval Reminder Notifications

Employees will receive auto reminders to submit their timesheets on time. Managers will also be notified when a timesheet is ready for his/her review and approval.

Timely feedback with realtime notifications

Timely Feedback

Employees will receive timely feedback the moment their timesheet is approved or rejected by the timesheet approver.

Comments section during submission or approval for more transparent timesheet reporting

Approval Comments

Employees may add comments during time entry if they want to clarify something on their timecard. Approvers may also add comments when they need further clarification to a timecard before approving it.

Dashboard with advanced reporting functionality for timesheet approvals

Smart Approval History Logs

Each approved/rejected timesheet has its specific history logs where you can see information such as the submission date, approval date, approver, and approval comments (if there’s any).

OfficeSeries services

An automated timesheet approval system streamlines the approval process, reducing unnecessary delays. This guarantees prompt and accurate pay for employees.

Fast approval process with automated time tracking tool

Traffic light approval process

Approval process is quick while comprehensive. OfficeSeries Timesheet software allows you to review timesheets with ease during the approval process.

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Timesheet approval settings can be customized based on organizational preference

Configuration of approval settings

Administrators have the capability to configure the approval settings – from the approval interval (daily or weekly) to reminder notifications, and others.

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Streamlined timesheet approval workflow for faster payroll processing

Streamlined approval workflow

An efficient approval workflow means you can do so much more in a span of time. This also results to smoother and faster payroll disbursement.

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A modernized timesheet approval system

Manage employee time records with ease with OfficeSeries

  • Hassle-free
  • Modern
  • Automated
www.officeseries.com/timesheet-approvals/
Workers having fun in an office cheering each other

Importance of timesheet approval in managing employee hours

At OfficeSeries, we implement an automated timesheet approval system which streamlines the approval process, therefore reducing the risk of errors.

  • Monitor employee attendance patterns
  • Encourage real-time tracking of hours
  • Identify trends
  • Real-time insights
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Always improving

OfficeSeries Timesheet Approval Process

Frequently Asked Questions

Absolutely. Our timesheet dashboard is smart and will show you everything you need at a glance. With just a click, you can submit any completed timesheets ready for review and approval with no delay.
Yes. You can choose to submit completed timesheets one at a time, or do it all at once, saving you time.
Absolutely. OfficeSeries has a lock timesheet feature which automatically applies when an employee completes a timesheet and sends it for approval. This feature prevents any last-minute edits and ensures the security of the timesheet.
Our approval process is straightforward. You can approve timesheets either by project name or by employee name. You can approve on a daily or weekly basis, depending on your organization’s approval policy.
Yes. You can assign one or multiple approvers in a group or team. There is no limit to the number of timesheet approvers your organization can assign.
Totally. OfficeSeries Timesheet software allows approval of multiple timesheets at once. It can be an approval for multiple timesheets in a single project or multiple timesheets from multiple employees.
Yes. Employees will receive auto reminders to submit their timesheets on time. Managers will also be notified when a timesheet is ready for his/her review and approval.
Employees will receive timely feedback the moment their timesheet is approved or rejected by the timesheet approver.
Yes. Employees may add comments during time entry if they want to clarify something on their timecard. Approvers may also add comments when they need further clarification to a timecard before approving it.
Yes, there is. Each approved/rejected timesheet has its specific history logs where you can see information such as the submission date, approval date, approver, and approval comments (if there’s any).
In cases where an employee needs to make corrections on a submitted timesheet that’s waiting for approval, they can send a request to their assigned manager to change the status of the timesheet from “Complete” to “Open”. Once the timesheet week is re-opened, employee can edit the timesheet and resubmit for review and approval.
This is a case to case basis and subject for investigation by the approver and managers. When an approved timesheet was deemed to have errors, e.g., incorrect total of work hours, underbilled/overbilled a project, or others, the timesheet can be reopened by the approver/manager and employee can make the necessary corrections before resubmitting for reapproval.
Yes. You may re-open multiple timesheet weeks at once by selecting multiple timesheet weeks.
Definitely. OfficeSeries approval notification settings is flexible and can be configured to tailor your business’s needs.

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